Privacy Policy

Effective Date: [7.1.26]

The Jax Letter Writing Club ("we," "our," or "us") values your privacy. This Privacy Policy explains how we collect, use, protect, and share your information when you visit our website, register for events, become a member, make a donation, or otherwise interact with our organization.

By using our website, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect the following information when you interact with our website:

Personal Information

• Name

• Email address

• Phone number (if provided)

• Mailing address (if provided)

• Emergency contact information (for certain events, if applicable)

Membership & Event Information

• Event registrations and RSVPs

• Membership enrollment

• Volunteer applications

• Workshop participation

Payment Information

If you purchase a membership or make a donation, payment information is processed securely through a third-party payment provider. We do not store your full credit card or banking information on our website.

Website Usage Information

We may automatically collect limited technical information, including:

• IP address

• Browser type

• Device information

• Pages visited

• Date and time of your visit

This information helps us improve our website and services.

How We Use Your Information

We use your information to:

• Process memberships and donations

• Register you for events and workshops

• Send newsletters and event announcements

• Respond to inquiries

• Communicate important updates

• Improve our programming and website

• Maintain accurate organizational records

• Comply with legal obligations

We only collect information that is reasonably necessary to operate our organization.

Email Communications

If you subscribe to our newsletter or become a member, you may receive:

• Monthly newsletters

• Event invitations

• Volunteer opportunities

• Organizational announcements

You may unsubscribe from marketing emails at any time using the unsubscribe link included in our emails.

Sharing Your Information

We respect your privacy.

We do not sell, rent, or trade your personal information.

We may share information only with trusted service providers that help us operate our website or process payments. These providers are required to protect your information.

We may also disclose information if required by law.

Cookies

Our website may use cookies or similar technologies to improve your browsing experience.

Cookies help us:

• Understand website traffic

• Improve website performance

• Remember user preferences

You can disable cookies through your browser settings, although some website features may not function properly.

Data Security

We take reasonable administrative, technical, and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

While we strive to protect your information, no method of internet transmission or electronic storage is completely secure.

Children's Privacy

Our website is intended for general audiences.

If we learn that we have collected personal information from a child under the age of 13 without appropriate parental consent where required, we will take steps to delete that information.

Parents or guardians who believe their child has provided personal information may contact us.

Photographs & Media

Our events may be photographed or recorded for educational, promotional, or marketing purposes.

By attending a public Jax Letter Writing Club event, you acknowledge that photographs or video may be taken in which you may appear.

If you prefer not to be photographed, please notify an event organizer upon arrival, and we will make reasonable efforts to accommodate your request.

Third-Party Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of external websites. We encourage you to review their privacy policies before providing personal information.

Your Rights

Depending on where you live, you may have the right to:

• Request access to your personal information

• Request corrections to inaccurate information

• Request deletion of your information where permitted by law

• Withdraw consent for certain communications

To make a request, please contact us using the information below.

Changes to This Policy

We may update this Privacy Policy from time to time.

When changes are made, the updated version will be posted on this page with a revised effective date.

Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Jax Letter Writing Club
Jacksonville, Florida
Email: jaxletterclub@gmail.com
Website: www.jaxletterclub.com

Your privacy matters to us. We are committed to protecting your information while creating meaningful opportunities for literacy, restoration, creativity, and community connection through the art of letters